DUTIES OF THE CLERK’S OFFICE
Contrary to other states, in Louisiana, the Clerk of Court performs the functions of more than one office. He is the Clerk of Court, Recorder of Deeds and Mortgages, Jury Commissioner, and Election Official and Custodian of the Voting Machines.
The Clerk’s Office receives and files all pleadings, such as petitions, answers and exceptions in Civil matters, as well as indictments, bills of information and other filings in Criminal matters. The Clerk’s Office also handles all special Juvenile matters and Criminal Neglect cases.
As the Recorder, the office receives, files, records, and indexes all mortgages, conveyances, and all other instruments recorded in the Public Records for the Parish. Another function is the issuance of Marriage licenses and recording the returns thereof after the celebration of the marriage ceremony.
The Clerk of Court also performs the function of Election Official and Custodian of the Voting Machines. He is to deliver the voting machines to their precincts. Other duties include notifying all Commissioners and Deputy Parish Custodians of their duties and responsibilities on election day. He is required by law to open each voting machine used in an election, record the number of votes, reseal the machines and report the totals to the Board of Election Supervisors.Elections are conducted locally, regionally and statewide and nationally under the supervision of the Louisiana Department of Elections and Louisiana Secretary of State. Local candidates qualify at the Clerk’s Office in accordance with the schedules and regulations provided by law. Election results are consolidated, compiled and transmitted by the Clerk of Court to the Secretary of State on election night. You may go online the night of the Election to get the results at the Secretary of State’s Website at:
The Clerk of Court also serves as member of the Jury Commission of his parish, and the duty of this commission is to draw Grand Juries and Civil/Petit Juries as required by the Court.
All salaries and running expenses of the office are paid out of the fees, as fixed by statute, collected for recording, certified copies and services rendered in connection with civil, probate and criminal proceedings. Taxpayer’s dollars are not used for the operation of the office.
THE HOURS FOR THE CLERK’S OFFICE ARE ESTABLISHED BY LAW
THIS OFFICE IS OPEN AS FOLLOWS:
MONDAY - FRIDAY 8:30 A.M. TO 4:30 P.M.
EXCEPT FOR PUBLIC HOLIDAYS WHICH INCLUDE:
NEW YEAR’S DAY
MARTIN LUTHER KING, JR DAY
FOURTH OF JULY
ALL SAINTS’ DAY
THANKSGIVING DAY & THE FOLLOWING FRIDAY
CHRISTMAS EVE AND CHRISTMAS DAY
NEW YEAR’S EVE